Clara
Ask.
It is already done.
One sentence. She searches your database, builds the event, drafts the quotes and tells you what is about to go wrong.
Free supplier database, no limits · No credit card
1 sentence
to prepare a complete event
3 s
to find last year's rate
0
actions sent without your approval
You ask
One sentence is enough.
The right caterer for that headcount, last year's rate, the number of the person who actually picks up. She searches your database, not the web.
you write
Who can handle security for 8,000 people?
she searches
She prepares
The work is already done
when you get there.
02
She prepares the event
You describe what you are organising. She fills in the type, the name, the dates and the headcount; you read it over, you create. The rest is already there.
ready to review · nothing is created without you
03
She drafts your requests
Three suppliers, the same request, dates and headcount already filled in. You read it over, you send.
3 requests ready to review
She warns you
Before it goes wrong.
A quote expiring on Friday, a role still unfilled three weeks from opening, a budget line above plan. Before it becomes a problem.
Friday
The Studio Kraft quote expires
D-27
No caterer on Les Rives
overrun
Catering $1,100 over plan
On your data
She guesses nothing.
Every figure she gives comes from one of your documents. The quote, the record, the past edition: the source is named, and you open it in one click.
- Your quotes and contracts
- Your supplier records
- Your past editions
- Your budgets by line
Credits
One request, one credit.
Reading your records, your budgets and your documents costs nothing. Only a request to Clara counts. Thirty credits cover a first event comfortably.
- Free
- 30 / month
- Pro
- 500 / month
- Agency
- 3,000 / month
Write her a sentence.
Your workspace is ready in five minutes, and Clara works on it from the first record.
Free supplier database, no limits · No credit card
The method behind the tool
Squena is built on ways of working that we explain plainly in the blog. They are worth having even without the product.
- Production
Corporate event planning checklist: what a company event adds
A 38-task Excel checklist for seminars, parties, launches and annual meetings, with the approvals, rules and follow-up a company event needs. · 18 min - Production
Conference planning checklist: what a conference adds, with a template
Speakers, rooms, sponsors, AV, access and follow-up: what a conference adds to an event checklist, and a sheet that dates every task. · 18 min - Production
Day of event schedule template: one page for the whole day
One page for the whole event day, from venue access to venue handover. · 10 min - Production
The run of show template that keeps a hard stop from slipping
A cue-by-cue running order, built backwards from the moment the show has to stop. · 9 min - Production
The event production schedule template that survives week three
A schedule template built backwards from show day, with the deadlines a vendor or a license will not move for you. · 12 min - Budget
Gala budget template: costs, revenue and the $75 ticket rule
Costs, revenue, net and cost per dollar raised, and what a US charity must tell a guest who pays over $75 for a ticket that is partly a gift. · 16 min - Budget
An event budget template needs three columns, not two
Two columns show what you have paid. Three show what you have promised, while you can still change it. · 10 min - Suppliers
Event vendor management software: eight things to check before you buy
Eight things to check in vendor software, a question to ask in each demo, and when a spreadsheet is enough. · 10 min - Suppliers
How to negotiate with event vendors: levers, limits and the deposit
Set your target and your walk-away price, trade instead of haggling, and settle the deposit and balance dates before you sign. · 15 min - Suppliers
Event cancellation clause: what to read before you sign
Who may cancel, what each date costs, what happens to your deposit, and what force majeure really covers, read from the organizer's side. · 14 min - Suppliers
Event RFP template: one request for every venue, one scorecard
One workbook to send the same request to every venue and hotel, then track who answered and score each proposal. · 10 min - Suppliers
Event vendor list template: every vendor, status and paper
One sheet for every vendor on an event: who they are, what is booked, what is paid, and which papers are missing. · 9 min - Suppliers
The event scope of work template that makes vendor quotes comparable
One overview, one line per vendor category, and vendor quotes you can finally set side by side. · 9 min - Suppliers
The event vendor quote comparison template — built for suppliers too
The cheapest quote is usually the one that leaves the most out. Compare scope first, not price. · 7 min - Team
Event call sheet template: who is where, and when
The sheet for the day before: where each person reports, at what time, and who to call. · 9 min - Team
Event committee roles and responsibilities: who decides, who spends
The roles of an event committee, and the part many lists skip: how far each role can go, what it can spend, and who signs. · 9 min
