Blog
What we learn
putting events together.
Field notes and methods that hold up on the day. Written for production managers and producers, not for blog readers.
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- Suppliers
Event vendor management software: eight things to check before you buy
Eight things to check in vendor software, a question to ask in each demo, and when a spreadsheet is enough. · 10 min - Suppliers
How to negotiate with event vendors: levers, limits and the deposit
Set your target and your walk-away price, trade instead of haggling, and settle the deposit and balance dates before you sign. · 15 min - Suppliers
Event cancellation clause: what to read before you sign
Who may cancel, what each date costs, what happens to your deposit, and what force majeure really covers, read from the organizer's side. · 14 min - Suppliers
Event RFP template: one request for every venue, one scorecard
One workbook to send the same request to every venue and hotel, then track who answered and score each proposal. · 10 min - Suppliers
Event vendor list template: every vendor, status and paper
One sheet for every vendor on an event: who they are, what is booked, what is paid, and which papers are missing. · 9 min - Suppliers
The event scope of work template that makes vendor quotes comparable
One overview, one line per vendor category, and vendor quotes you can finally set side by side. · 9 min - Suppliers
The event vendor quote comparison template — built for suppliers too
The cheapest quote is usually the one that leaves the most out. Compare scope first, not price. · 7 min
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